Harold Washington College Orientation Guide
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Policies & Procedures
WITHDRAWALS
There are two main types of withdrawals: those that are done to students and those that students do to themselves. Both may have considerable financial as well as academic implications
DONE TO STUDENTS:
The ADW (administratively withdrawn), NSW or NS1 (No Show) indicators (also generically part of what is called negative service indicators) are entered by faculty when
A student does not attend two of the first three class sessions for a class that meets twice a week OR the first class session if the class meets once a week. The student is reported as an NSW (did not show up at all) or NS1 (showed up only one time) by the instructor and then is ADWed. There are NO tuition or fee refunds under such circumstances
Students who have been continuously absent three weeks prior to the mid-point of the class will also be administratively withdrawn (ADW). Such ADWs will not affect a student’s grade point average, but will count as registered hours.
If less than 60% of the period of enrollment has been completed, students will be required to return the unearned portion of any Title IV funds they have received.DONE BY STUDENTS:
Students may officially withdraw from one or more classes (WTH) through 75% of the regular semester/term. Students MAY NOT change an ADW to a WTH. Students must go to the Advising Office, the Registrar’s Office or the Withdrawal Station to withdraw. Students risk a grade of “F” with a consequent impact upon the grade point average if they simply stop coming to class.
Withdrawal from classes will affect future financial aid eligibility and may result in reduction of federal financial aid. As with students receiving ADWs, if less than 60% of the period of enrollment has been completed, WTH students will be required to return the unearned portion of any Title IV funds they have received.
The dates that the Student Service officials of the school have received students’ notices of withdrawal, in writing and/or by telephone, will be incorporated with the dates submitted by their instructors in the calculation. Students are responsible to return this money. Students who do not repay these funds will be placed on hold prohibiting future registrations, denied requests for academic transcripts from any of the City Colleges of Chicago, and denied financial aid in the future.
However, students who formally withdraw prior to the official first day of class of the semester/term will receive a refund of all tuition except for any non-refundable fees. If they withdraw within the first five official days of a semester/term, 80% of applicable tuition will be refunded.
